Property Administrator

Join Our Team at Paragon

The Company

Paragon is one of Winnipeg’s largest, privately-owned real estate companies, specializing in the development of sustainable, purpose-built multifamily rental properties. Backed by over 15 years of experience, Paragon offers end-to-end real estate services – from acquisition and development to construction management and long-term property management. With over $800 million in projects under development, we are expanding our team to support our continued growth.

At Paragon, we believe in fostering an environment where our employees can thrive professionally and personally. We offer a comprehensive benefits package, career development opportunities and a dynamic workplace culture that embodies The Paragon Way.

The Opportunity

The Property Administrator is responsible for providing administrative and operational support to the Property Management team by assisting with tenant communications, leasing administration, scheduling, reporting, and day-to-day property operations to ensure the efficient management of the portfolio.

What You’ll Be Doing

• Provide administrative support to Property and Resident Managers.
• Review and process rental applications, ensuring all tenant screening and documentation are complete and accurate prior to approval.
• Prepare and process renewals for approval.
• Prepare leases and amendments for Property Manager review, maintaining accuracy and compliance with policies and legislation.
• Manage lease administration in Yardi Voyageur and SharePoint, including updating tenant records, charges, and supporting documentation.
• Run daily AR and NSF reports to monitor payments and returned items throughout the month.
• Manage accounts receivable follow-up and tenant account communications.
• Assist with rent collection processes and related follow-up communication as required.
• Apply charges to tenant ledgers, including late fees, NSF charges, key/fob replacements, and miscellaneous resident charges.
• Process move-out on Landlord Express.
• Process the move-out condition report and apply all associated charges to the tenant ledger.
• Handle tenant and internal communications through shared systems, ensuring proper documentation and team-wide visibility.
• Ensure compliance with the Manitoba Residential Tenancies Act while coordinating RTB proceedings, legal documentation, and tenancy-related processes.
• Assist with general administrative tasks and process improvements.
• Support compliance with company policies and property procedures.

What You Bring

• Completion of Grade 12 or equivalent
• 1–2 years of experience in residential property administration or property management support
• Working knowledge of the Manitoba Residential Tenancies Act
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency with Microsoft 365 and property management systems (Yardi or similar)
• Professional communication skills and a high level of confidentiality
• Interest in collaboration, learning, and growth

Why Join Paragon Living?

• A supportive, collaborative team that celebrates growth and shared success
• Opportunities to contribute, learn, and lead in a growing company
• Competitive compensation and benefits
• A culture that values connection, creativity, and community

Ready to Build Something Great With Us?

Apply now!  We’d love to hear from you.

While we appreciate all applicants, only those selected for an interview will be contacted.

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