Property Management Administrator Coordinator

Join Our Team at Paragon

The Company

Paragon is one of Winnipeg’s largest, privately-owned real estate companies, specializing in the development of sustainable, purpose-built multifamily rental properties. Backed by over 15 years of experience, Paragon offers end-to-end real estate services – from acquisition and development to construction management and long-term property management. With over $800 million in projects under development, we are expanding our team to support our continued growth.

At Paragon, we believe in fostering an environment where our employees can thrive professionally and personally. We offer a comprehensive benefits package, career development opportunities and a dynamic workplace culture that embodies The Paragon Way.

The Opportunity

Reporting to the Property Manager, the Property Management Administrative Coordinator provides administrative and operational support to the Property Management team. This role plays an important part in ensuring efficient day-to-day operations, supporting resident communications, and maintaining organized systems across the portfolio.

This is an excellent opportunity for someone who enjoys administration, thrives in a team environment, and is eager to learn and grow within property management. Over time, this role offers development opportunities toward a Property Administrator or Administrative Assistant position.

What You’ll Be Doing:

Department & Resident Communication Support

·      Monitor and support shared department email inboxes, ensuring timely and professional responses or appropriate routing of inquiries.

·      Answer and manage incoming phone calls, directing inquiries to the appropriate team members and providing general information to residents and vendors.

·      Assist with drafting and distributing resident communications, notices, and announcements.

·      Support follow-up on resident requests to ensure accurate documentation and resolution tracking in Yardi or other internal systems.

Administrative & Office Support

·      Provide day-to-day administrative support to the Property Management team, including document preparation, data entry, and file management.

·      Maintain organized digital and physical filing systems (leases, notices, vendor documentation, etc.).

·      Assist with processing paperwork related to move-ins, move-outs, and lease renewals.

·      Support preparation of reports, spreadsheets, and internal tracking documents.

·      Coordinate meeting scheduling, minute-taking (as required), and internal communications.

Property Operations Support

·      Assist with updating and maintaining records in Yardi, SharePoint, and Microsoft 365.

·      Support work order tracking and follow-up with maintenance coordination.

·      Help prepare welcome packages and resident-facing materials.

·      Provide general support during onboarding of new properties, including system setup and documentation organization.

Team & Office Collaboration

·      Provide additional administrative support to the broader office as needed, including assisting the Administrative Assistant with general office coordination tasks.

·      Support special projects and process improvements within the department.

·      Contribute to a positive team culture aligned with The Paragon Way.

What You Bring

·      Completion of Grade 12 or equivalent; post-secondary education in business administration or a related field is considered an asset.

·      1–3 years of administrative or office support experience.

·      Strong organizational skills and attention to detail.

·      Professional communication skills, both written and verbal.

·      Comfortable working with Microsoft 365 (Outlook, Excel, Word, Teams); experience with Yardi or other property management software is an asset but not required.

·      Ability to manage multiple priorities in a fast-paced environment.

·      Strong customer service mindset and a willingness to learn.

·      High level of confidentiality and professionalism.

·      Strong interest in developing knowledge in property management and growing within the organization.

Why Join Paragon Living?

• A supportive, collaborative team that celebrates growth and shared success
• Opportunities to contribute, learn, and lead in a growing company
• Competitive compensation and benefits
• A culture that values connection, creativity, and community

Ready to Build Something Great With Us?

Apply now! We’d love to hear from you.

While we appreciate all applicants, only those selected for an interview will be contacted.

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